June minutes - DRAFT
MINUTES OF A MEETING OF TETNEY PARISH COUNCIL
Held at St. John's Methodist Chapel schoolroom on the 5th June 2025
Present: -
Councillors: S. McMillan (Chair) Y. Fletcher J. Kerman R. Lukehurst M. Anderson A. Moorby R. Coles A. Winslow
Clerk: S. Booth
Public: 0
52/25 CHAIR'S WELCOME
Cllr McMillan welcomed everyone to the meeting. He explained the building was a no smoking venue and where the fire exits were located.
53/25 APOLOGIES FOR ABSENCE
None. All present.
54/25 DECLARATION OF INTERESTS
a) To record declarations of interest by any member of the Council in respect of the agenda items
listed below. Members declaring interests should identify the agenda item and
type of interest being declared. None.
b) To note dispensations given to any member of the Council in respect of the agenda items
listed below. None.
55/25 MINUTES OF THE LAST MEETING held on 12th May 2025
Had been previously circulated. Proposed by Cllr Fletcher and seconded by Cllr Kerman to accept the Minutes. All in favour. Resolved to accept minutes.
"These be adopted as a true record".
56/25 OPEN FORUM
None.
57/25 TO RECEIVE EXTERNAL REPORTS
a) ELDC - ELDC have increased the Cllr Community grant fund to £4000 per District Councillor. Applications from community groups in Tetney and North Cotes welcomed.
b) LCC - No report.
c) Outside representatives – Village Hall installing internet connection in readiness for new CCTV system.
58/25 PARISH COUNCIL MATTERS
a) To discuss .gov.uk emails - Quote received from Cloud Next for £50 +Vat per year for the domain name and £49.99 per year for the email hosting on a 1 year contract. They also offered £100 +vat discount on the first year. A 5 yr contract would be £250 for the domain name plus £212.45 for the email hosting (total £462.45 +vat) or 10 yr contract would be £500 for domain name plus £374.91 for the emailing hosting (total £874.91+vat) The £100+vat discount would still be available. Clerk to check figures with Cloud Next. Cllr Coles proposed the 10 yr contract, seconded by Cllr Moorby, all in favour. Resolved to take up a 10 yr deal with Cloud Next after the Clerk has confirmed figures. Resolved: To tie in to a 10 year contract with Cloud Next for .gov.uk email addresses.
b) Scarecrow festival - weekend of 5th/6th July. No theme. Poster to advertise to be displayed from next week, poster to be put on the face book page.
c) Headstone applications received and approved for the late Mr/s Sharp, Mrs Maidens and Mr Burnay.
d)Toilet leak and blockages - The caretaker replaced 2 float valves in the loft tanks. Cllr McMillan proposed to add a further £50 to the pay to compensate for the time and work involved in making the repair, seconded by Cllr Fletcher. All in favour. Resolved to compensate the caretaker for additional work done.
The toilets are regularly blocking and the caretaker has to unblock them every 2-3 weeks. The cisterns take a long time to refill after flushing and not flushing all waste away, the next person goes on top of the last waste which then doesn't flush away fully and they don't wait for the cistern to refill as it takes too long. The toilets then aren't used for a couple of days and the waste dries out and adds to the blockage problem. The waste pipes are very shallow which doesn't aid the flow of the waste to the sewer, the water tanks in the loft don't fill very quickly and are gravity based so there is little pressure to the flush. All contributing to the ongoing blocking of the toilets. A scheme of refurbishment and/or improvements to be discussed in the future.
e) Village Hall proposal for a combination lock on the toilets for junior football use - Lengthy discussion took place. Concerns include the lock code being passed on to others, toilets being left untidy/unclean, any damage that may happen who should pay for it. Cllr McMillan proposed, seconded by Cllr Coles for the Village Hall to be allowed usage of the toilets for junior football training sessions only for a trial period of 3 months. Clerk to buy a padlock with keys and to create a contract with the Village Hall chairman as the designated keyholder. All in favour. Resolved: Clerk to create a contract, buy a new padlock and for the junior football training to use the toilets for a trial period of 3 months.
59/25 FINANCIAL REPORT- To approve finances
Expenses for April/May 25
Staff Wages/Pension/HMRC (£55.75)/Expenses(£71.46) £ 1911.44
HSBC Account fee £ 8.00
D. Hedison Toilet repair + ex-gratia payment £ 66.38
Receipts for May/June 25
Mashfords Interment fee £ 180.00
HMRC Vat reclaim £ 978.93
H. Hinkling Cattle Townspiece rent £ 250.00
Bank balances as at 29/5/25
HSBC 793 £ 5,082.57
HSBC 386 £ 22,808.53
HSBC Money Market £ 13,752.43
Proposed to accept finances by Cllr Lukehurst, seconded by Cllr Kerman, all in favour. Resolved: To accept finances.
60/25 EXTRAORDINARY ITEMS (for information purposes only)
Advertising flag opposite Station Rd/A16 junction is damaged and an eyesore, Cllr McMillan to contact Mr Fairburn to ask for it to be removed.
Mrs K. Coles has offered to bake individual Christmas cakes for the attendees of the annual Christmas meal, this generous offer was gladly accepted.
61/25 NEXT AGENDA ITEMS
Toilet refurbishment, social media presence.
62/25 FUTURE DATES
Thursday 10th July 2025,
No meeting in August.
Thursday 11th September 2025,
Monday 6th October 2025, in the Chapel school room at 7.30pm.
63/25 To resolve on whether the Council will move into closed session - The Council decided not to go into closed session in accordance with the Public Bodies (admission to meetings) Act 1960 due to the confidential nature of the business to be discussed.
Meeting closed at 9pm.