May Minutes
MINUTES OF A MEETING OF TETNEY PARISH COUNCIL
Held at St. John's Methodist Chapel schoolroom on the 13th May 2025
Present: -
Councillors: S. McMillan (Chair) Y. Fletcher
J. Kerman R. Lukehurst
M. Anderson A. Moorby
Clerk: S. Booth
Public: 0
39/25 CHAIR'S WELCOME
Cllr McMillan welcomed everyone to the meeting. He explained the building was a no smoking venue and where the fire exits were located. Cllr McMillan thanked the Councillors for re-electing him as Chair for another year. He also offered the Council's thanks and appreciation to former County Councillor Dan McNally, who lost his seat at the local elections in May, for his enduring and dedicated support for Tetney. The new County Councillor for Tetney is Reform UK councillor Bayleigh Robinson.
40/25 APOLOGIES FOR ABSENCE
Cllrs Cole and Winslow gave their apologies due to other commitments. Proposed to accept apologies by Cllr Fletcher, seconded by Cllr Moorby. All in favour of accepting the apologies. Resolved to accept apologies.
41/25 DECLARATION OF INTERESTS
a) To record declarations of interest by any member of the Council in respect of the agenda items
listed below. Members declaring interests should identify the agenda item and
type of interest being declared. None.
b) To note dispensations given to any member of the Council in respect of the agenda items
listed below. None.
42/25 MINUTES OF THE LAST MEETING held on 17th March 2025
Had been previously circulated. Proposed by Cllr Lukehurst and seconded by Cllr Anderson to accept the Minutes. All in favour. Resolved to accept minutes.
"These be adopted as a true record".
43/25 OPEN FORUM
None.
44/25 TO RECEIVE EXTERNAL REPORTS
a) ELDC - Executive board have approved funding for 27 new waste bin lorries with food pods on the side which will collect food waste on a weekly basis. The new lorries will help to facilitate waste food recycling and will be in place by April 2026. All households in East Lindsey will receive a small food caddy for inside the house and a larger bin to transfer the collected food waste into ready for collection every week on scheduled bin days.
b) LCC - No report.
c) Outside representatives – Cllr Fletcher attended a FOTPS meeting. Summer fair to be held on Sunday 6th July, 12-5pm. All welcome. Live entertainment paid for using the District Cllr grant of £200. Seaside theme. Raffle, barbeque, stalls and activities. A recent Race night held in The Plough raised £1900.
Village Hall disabled toilet window broken from the inside to be repaired. Minor problems, including graffiti, to be rectified in small play area.
45/25 ANNUAL AUDIT RETURN - Annual Governance Statement.
Annual Governance Statement was read out, agreed with and approved. Proposed to approve by Cllr Moorby, seconded by Cllr McMillan, all in favour. Resolved to approve annual Governance Statement.
46/25 ANNUAL AUDIT RETURN - Section 2 Accounting Statement.
Accounts had been previously circulated. Accounts were approved and signed by the Chairman. Proposed to accept by Cllr Kerman, seconded by Cllr Lukehurst, all in favour. Resolved to accept the Accounting Statement.
47/25 PARISH COUNCIL MATTERS
a) Providing a footpath to the benches at the crossroads - Clerk and Chair had meeting with LCC Highways who agreed to fund and install a footpath to the litter bin and benches at the crossroads. Clerk to report tree at crossroads needs suckers at base to be removed.
b) To discuss .gov.uk emails - Quote received from Cloud Next for £50 +Vat per year for the domain name and £49.99 per year for the email hosting. They also offered £100 +vat discount on the first year. From April 2026 the external audit will require role based email addresses to be used. In order to be compliant the PC will have to change email addresses for the Clerk and all councillors. LALC have recommended moving to .gov.uk or .org.uk email addresses asap. Cllr Moorby proposed, seconded by Cllr Anderson to move to a .gov.uk email address and accepting the Cloud Next pricing and offer unless Clerk finds better offer which would be circulated to all Cllrs for approval. Clerk to contact Cloud next for further offers on long term agreements. Resolved to move to a .gov.uk email address and to accept Cloud Next pricing unless better deal can be found.
c) Scarecrow festival - weekend of 5th/6th July. No theme. Poster to advertise being created.
d) Townspiece contract extension - Mr Hinkling would like to have the security of a 3 year contract. It had previously been agreed to incresed the rent to £250 per year for the financial year 2025-26. Cllr Lukehurst proposed to offer a 3 year contract to Mr Hinkling at £250 per year, seconded by Cllr Fletcher. All in favour. Resolved to offer a 3 year contract. Clerk to contact Mr Hinkling.
e) LALC training scheme - It was agreed NOT to join the training scheme this year but do any training as needed. Proposed by Cllr McMillan, seconded by Cllr Fletcher, all in favour. Resolved to not join the training scheme.
f) IT policy - A new IT policy was approved and accepted. Proposed to accept IT policy by Cllr Fletcher, seconded by Cllr McMillan, all in favour. Resolve to accept IT policy. Cllr Moorby asked about an anti-money laundering policy, Clerk to look into this.
48/25 FINANCIAL REPORT- To approve finances
Expenses for April/May 25
Staff Wages/Pension/HMRC (£55.75)/Expenses(£78.51) £ 2142.79
HSBC Account fee £ 8.00
G. Fawcett Flagpole re-installation £ 1470.00
G. Fawcett Bin installation £ 500.00
Parkers Dedication plaque £ 122.00
Tetney PCC Grass cutting £ 1750.00
ICO Annual subscription £ 47.00
E.On Toilet electric £ 48.80
Lindsey Marsh drainage Drainage rates £ 51.53
Zurich Parish Insurance £ 780.82
Charlotte Louise VE Day singer £ 150.00
Jon Hilton VE Day singer £ 150.00
Receipts for April/May 25
Mrs J Stead Cremation plot £ 255.00
ELDC Precept £20,000.00
JE Holden & Sons Allotment/Brickpit rent £ 1,276.00
Bank balances as at 6/5/25
HSBC 793 £ 4,429.06
HSBC 386 £ 23,559.60
HSBC Money Market £ 13,752.43
Proposed to accept finances by Cllr McMillan, seconded by Cllr Moorby, all in favour. Resolved: To accept finances.
49/25 EXTRAORDINARY ITEMS (for information purposes only)
PRIDE team cleared the public footpath at rear of Westlands Ave. Dog poo bin stickers have been requested. Parish Councillor vacancy can now be advertised on social media and by poster. Market Place bus shelter has graffiti on it again - Clerk to contact PRIDE team. The new Lime trees planted on Town Rd are now in full leaf and are doing very well - thanks goes to Mr Fletcher and Mr Hotchin for their continuing watering efforts.
VE Day 80th anniversary celebrations were well attended with over 100 people coming to listen to the singers at the 3 designated sites.
50/25 NEXT AGENDA ITEMS
51/25 FUTURE DATES
Thursday 5th June 2025*,
Thursday 10th July 2025,
No meeting in August.
Thursday 11th September 2025, in the Chapel school room at 7.30pm.
*Rearranged date.
52/25 To resolve on whether the Council will move into closed session - The Council decided not to go into closed session in accordance with the Public Bodies (admission to meetings) Act 1960 due to the confidential nature of the business to be discussed.
Meeting closed at 9.10pm.