May minutes.
MINUTES OF A MEETING OF TETNEY PARISH COUNCIL
Held at St. John's Methodist Chapel schoolroom on the 12th May 2022
Present: -
Councillors: S. McMillan (Chair) R. Lukehurst (Vice Chair)
Y. Fletcher A. Winslow
J. Kerman
Mrs S. Booth (Clerk)
Public: 0
40/22 CHAIR'S WELCOME
Cllr McMillan welcomed everyone to the meeting and explained the building was no smoking and where the fire exits were located. Cllr McMillan thanked his fellow councillors for voting him in as Chairman for another year and expressed hope at being able to achieve more for the village in the coming year.
41/22 APOLOGIES FOR ABSENCE
Apologies were received in advance from Cllr Cruickshank, Cllr Williams, Cllr Blagg and County Cllr McNally due to other commitments. Proposed and seconded to accept apologies, all in favour. Resolved to accept apologies.
42/22 DECLARATION OF INTERESTS
To record declarations of interest by any member of the Council in respect of the agenda
items listed below. Members declaring interests should identify the agenda item and
type of interest being declared. None.
To note dispensations given to any member of the Council in respect of the agenda items
listed below. None.
43/22 MINUTES OF THE LAST MEETING held on 11th April 2022
Had been previously circulated. Meeting date corrected. Proposed by Cllr Fletcher and seconded by Cllr McMillan to accept the Minutes. All in favour. Resolved to accept minutes.
"These be adopted as a true record".
44/22 OPEN FORUM - None
45/22 TO RECEIVE EXTERNAL REPORTS
a) ELDC - No report
b) LCC - No report
c) Outside representatives – Village Hall committee have suggested purchasing fencing to define separate dog walking area. Changing room facilities being costed as well as costings for football pitch being levelled and reseeded. Thanks offered to District Cllr McMillan for community grant fund to purchase new exterior door. New digital CCTV cameras in storage at hall, committee to meet to discuss options. Accident on zip wire now out of use until seat is replaced. New chairman, Steve Prados, voted in at AGM last month.
School summer fair, Saturday 11th June 2-4pm.
St John's Chapel, Saturday 2nd June, 12 noon, Platinum Jubilee lunch.
St. Peter's & St. Paul's Church, Friday 3rd June, 4pm, street party in church.
46/22 Annual Audit Return - To approve Annual Governance Statement
Annual Governance statement was read out, agreed with and approved. Proposed to approve by Cllr Lukehurst, seconded by Cllr Kerman, all in favour. Resolved to approve Annual Governance Statement.
47/22 Annual Audit Return - To approve Annual Audit Section 2 – Accounting Statement
Accounts had been previously circulated. Accounts were approved and signed by the Chairman. Proposed to accept by Cllr Winslow, seconded by Cllr Fletcher, all in favour. Resolved to accept and approve accounts.
48/22 Annual Audit Return - To approve exemption certificate.
Exemption certificate approved and signed by Chairman. Proposed by Cllr Fletcher, seconded by Cllr Kerman, all in favour. Resolved to approve exemption certificate.
49/22 PARISH COUNCIL MATTERS - To discuss any matters relating to the village.
a) To discuss HM the Queen's Platinum Jubilee celebration ideas - Scarecrow posters have been displayed, street party poster to be displayed this week. 2 singers to perform in Jubilee Gardens, 2-4pm, Sunday 5th June, £150 fee proposed by Cllr McMillan, seconded by Cllr Winslow, all in favour. Resolved to pay for Jubilee singers.
ELDC Jubilee grant available up to £1,000 towards event or activity to celebrate jubilee. Quotes to be sought for Jubilee plaque and shrub for Jubilee Gardens. Clerk to apply for grant. Clerk to ask contractor to cut jubilee gardens before performance. Clerk to create and display poster for performance.
b) Update on cemetery extension - Payment made to solicitor for Mr Magers expenses. Planning permission and ground water survey may be needed for extension. Planning dept to be contacted.
c) Update on interactive speed signs - £395 installation and training fee proposed by Cllr Fletcher, seconded by Cllr Kerman, all in favour, resolved to pay sign installation fee. One sign ordered, letter sent to Phillips66 asking for sign.
d) To approve purchase of litter bin at crossroads - new bin at crossroads to be purchased, Cllr Fletcher to measure area for appropriate sized bin to be purchased up to £600, all in favour. Resolved to purchase new bin.
e) To discuss search for title deeds for Townspiece and Brickpits - Deeds not found by archives staff, Land registry to be approached.
50/22 FINANCIAL REPORT
Expenses for April/May 2022
Staff Wages/Expenses/Pension £1691.36
CRL Accounting Internal Audit £ 120.00
PCC Grass cutting £1750.00
St John's chapel Room hire x4 £ 68.00
Env. Agy Drainage rates £ 19.41
B&G Solicitors Cemetery extension £1027.00
E. On Toilet electric £ 32.02
HSBC Monthly A/C fee £ 8.00
S. Neul Topsoil (cemetery) £ 63.00
Zurich Parish Insurance £ 507.63
ICO Data Protection subs £ 35.00
Lindsey Marsh Drainage rates £ 19.12
Receipts for Apr/May 2022
Kettles (Clark) Plot/interment fees £ 425.00
EDLC Precept £10,000.00
J.E Holden Brickpit/Field rent £ 1,276.00
Mrs Hollingsworth Allotment rent £ 12.50
Bank balances as at 3/5/22
HSBC 793 £ 5,021.92
HSBC 386 £ 9,370.96
HSBC Money Market £ 13,980.55
Proposed to accept finances by Cllr Fletcher, seconded by Cllr McMillan, all in favour. Resolved to accept finances.
51/22 EXTRAORDINARY ITEMS (for information purposes only)
Visit Lincs Coast - offering to fund purchase of bins, benches, planters, railing troughs. Clerk to express interest for bin at crossroads and bench at Tetney Lock.
52/22 NEXT AGENDA ITEM
53/22 FUTURE DATES
Thursday 9th June 2022
Thursday 7th July 2022
Thursday 8th September 2022, in the Chapel school room at 7.30pm.
54/22 Council resolved to go into closed session.
Cllrs proposed, seconded overtime payment to Clerk. All in favour. Resolved to pay overtime to Clerk.
Meeting closed at 9.15pm.