March 2020 Minutes
MINUTES OF AN EXTRAORDINARY MEETING OF TETNEY PARISH COUNCIL
Held on the 12th March 2020 at St. John’s Methodist Chapel
Present: - Councillors:
S. McMillan (Chair)
T. Hill (Vice Chair)
Y. Fletcher
R. Lukehurst
J. Kerman
A. Winslow
S. Booth (Clerk)
Public: 1
39/20 CHAIR’S REPORT
• Cllr McMillan welcomed the Councillors and member of the public to the meeting. He outlined where Fire exits and extinguishers were situated, where to assemble in an emergency, that the building was a “No smoking” establishment and that the Council policy folder was available at the rear of the room.
40/20. APOLOGIES
• Apologies were received in advance from Cllr Hotchin and Cty Cllr McNally due to other commitments. Proposed to accept apologies by Cllr McMillan, seconded by Cllr Lukehurst. All in favour. Resolved to accept.
41/20. DECLARATION OF INTERESTS
a) To record declarations of interest by any member of the Council in respect of the agenda items listed below. Members declaring interests should identify the agenda item and type of interest being declared. None
b) To note dispensations given to any member of the Council in respect of the agenda items listed below. None
42/20. MINUTES OF THE PREVIOUS MEETING
• Had been previously circulated. It was proposed by Cllr Hill and seconded by Cllr Fletcher to accept the Minutes. Resolved to accept minutes. These be adopted as a true record’.
43/20. OPEN FORUM
Mr Buckenham Chair of North Thoresby Parish Council attended to see if we had joint concerns or interests. He spoke about planning matters, emergency plans and neighbourhood development plans.
44/20. Clerk’s report on matters outstanding
• Put in planning comments
• Reported dead tree outside Keibarr, Town Rd (ref 366850)
• Sent headstone approval back
• Reported fallen sign North End Cres/Holton Rd (ref 3674447)
• Reported pothole outside cemetery (ref 368992)
• Reported container obstructing view on Station Rd (ref 368991)
• Reported potholes on slip Rd of A16/Station Rd Junction (ref 368994)
45/20. To receive reports from
a) ELDC – Refuse bin collection days altered to Monday from April, new calendars sent out. Youth Markets on Sat 16th May in Louth and Sat 25th July in Horncastle, stalls are free for young people to run. Great British Spring Clean, 20/3-13/4. ELDC supply bags and pickers.
b) LCC - No report.
c) Outside representatives – Parish Councillors judged World Book Day wooden spoon competition at school. FOTPS annual Easter Bingo on 28th March eyes down 4pm. Cllr Hill proposed £20 donation, seconded by Cllr Lukehurst. All in favour.
46/20 Planning matters
*All applications comments are available to view at www.e-lindsey.gov.uk
**Applications may not be discussed at meetings due to deadlines and lack of internet connection to allow plans to be viewed
a) Planning applications received
N/178/01714/19 Golf Club Object play area, swales misinformation
N/178/00226/20 Raper No objections
N/178/01714/19 Golf Club amendment Awaiting comments
*N/178/00170/20 Bottomley Called in to planning committee.
b) Planning decisions received
N/178/01921/19 Golf Club Approved
N/178/02218/19 Pebble Cottage Approved
N/178/02266/19 Tetney House Approved
N/178/02267/19 Tetney House Approved
N/061/02062/19 Casswell Refused
47/20 Parish Council matters
a) Tetney Lock – No report.
b) Village Hall/Toilets – Orsted not able to help with filling potholes at entrance to village hall. Children seen climbing on top of storage containers again.
c) Cemetery, Chapel and Jubilee Gardens – Headstone approvals for Mr Green and Mr Collins.
d) Allotments – All allotments let and all paid.
e) Footpaths, roads, trees, lighting and fly tip – Cllr McMillan had a meeting with residents of Thoresby Rd regarding development work on Golf Club site. Cllr McMillan has contacted Lincolnshire Land Developers and needs to follow up with them about the traffic lights, damaged grass verges and mud on the road.
Large pothole opposite Fairburn development on Station Rd and mud isn’t being cleared off road just moved around.
Tetney Lock Rd subsidence between Crossroads – Hoop End corner 50cm section, Hoop End to New Delights 10-12ft by 9-10in section subsiding and New Delights to Phillips66 4x large potholes approx. 12-18in diameter by 3-4in deep. Pothole opposite Tetney House 30cmx15cm. Clerk to report.
f) Dog foul, litter bins, benches and notice boards – 75th VE Day commemorative bench discussed. All in favour of moving millennium bench in Market Place to cemetery and siting new bench in its place. Cllrs to view similar bench at Holton Le Clay.
g) Correspondence and website – Orsted archaeological event cancelled due to Coronavirus. Clerk to attend website training on 13th March.
48/20 FINANCIAL REPORT
Financial matters
a) Expenses accrued in Feb/Mar 20 (paid 12/3/20 unless otherwise stated)
Clerk’s salary £ 530.50p
Clerk’s expenses £ 91.00p
Caretaker £ 200.00p
Contractor £ 625.00p
Nest Pension £ 76.67p (paid 4/3/20)
St John’s Chapel Room Hire £ 17.00p
LALC Annual Subs £ 399.65p
ICO Annual renewal £ 40.00p
FOTPS Donation £ 20.00p
b) Receipts
Allotment holders Rent x3 £ 54.00p
Serenity Memorials Headstone (Collins) £ 95.00p
Serenity Memorials Add. Inscription (Green) £ 95.00p
c) Bank Balance
Treasurer’s Account 793 £ 5,016.14p
Business Money Manager Account 386 £ 7,518.29p
Money Market Account 113 (former NS&I) £ 13,935.89p
Proposed by Cllr Fletcher and seconded by Cllr Lukehurst. ‘These sums be paid’.
Carried unanimously
49/20 Extraordinary items (for information purposes only)
Cllr Hill to research Emergency planning training course.
Cllr Hill proposed authorising the Clerk to decide Money Market account interest rate, seconded by Cllr Winslow, all in favour. Clerk to amend Standing Orders.
To decide on future meetings going ahead following guidelines from government and LALC regarding Coronavirus outbreak.
50/20. Next Agenda
AGM, financial reports.
51/20 Future dates,
Thursday 9th April 2020 - cancelled
Thursday 14th May 2020 –AGM,
Thursday 11th June 2020, in the Chapel school room at 7.30pm
52/20. COUNCIL’S OPTION OF CLOSED SESSION
Council decided not to go into closed session. Meeting finished at 9.15pm.