February 2020 Minutes
MINUTES OF AN EXTRAORDINARY MEETING OF TETNEY PARISH COUNCIL
Held on the 13th February 2020 at St. John’s Methodist Chapel
Present: - Councillors:
S. McMillan (Chair)
T. Hill (Vice Chair)
Y. Fletcher
R. Lukehurst
J. Kerman
P. Hotchin
S. Booth (Clerk)
Public: 0 + County Cllr McNally
25/20 CHAIR’S REPORT
• Cllr McMillan welcomed the Councillors and member of the public to the meeting. He outlined where Fire exits and extinguishers were situated, where to assemble in an emergency, that the building was a “No smoking” establishment and that the Council policy folder was available at the rear of the room.
26/20. APOLOGIES
• Apologies were received in advance from Cllr Winslow, due to other commitments. Proposed to accept apologies by Cllr Hill, seconded by Cllr Fletcher. All in favour. Resolved to accept.
27/20. DECLARATION OF INTERESTS
a) To record declarations of interest by any member of the Council in respect of the agenda items listed below. Members declaring interests should identify the agenda item and type of interest being declared. None
b) To note dispensations given to any member of the Council in respect of the agenda items listed below. None
28/20. MINUTES OF THE PREVIOUS MEETING
• Had been previously circulated. It was proposed by Cllr Lukehurst and seconded by Cllr Kerman to accept the Minutes. Resolved to accept minutes. These be adopted as a true record’.
29/20. OPEN FORUM
None.
30/20 Clerk’s report on matters outstanding
• Sent in precept
• Amended contact list
• Reported school entrance resurfacing (ref 364241), verges opposite shop tarmacking (ref 364242), pothole on Willmer’s corner (ref 364242), destroyed verge on Station Rd (ref 364245), Tetney Lock Rd subsiding (ref 364247).
• Sent headstone approval back
• Updated and circulated cemetery fees
• Sent allotment rent letters.
31/20 To receive reports from
a) ELDC – The planned move of Council offices to Horncastle to go ahead despite complaints received. ELDC have taken over the housing list from Waterloo/Platform Housing group. Drain camera survey on Town Rd completed, min cost to complete work £40-45,000 or to renew pipework £75-80,000 as no-one has suffered internal flooding this work will NOT be completed.
Landowner of blocked dyke on Hoop End refuses to unblock it, ELDC will do work and seek to recoup cost from landowner. Norburns and neighbour on Station Rd were internally flooded in November however they have gone direct to insurance company and not informed the authorities. Tree Preservation Order on Thoresby Rd has been made permanent.
b) LCC - New LCC website to promote healthy lifestyle now active. £14m efficiency savings made in budget of which £4m to go to pothole repair. Local authority carers visiting rural properties to be given 30 min slots rather than 15 mins. Carers group meets at St Barnabus in Louth on last Wednesday in month. Century of Valour display at The Collection in Lincoln. New LCC mobile friendly website now live.
c) Outside representatives – None.
32/20 Planning matters
*All applications comments are available to view at www.e-lindsey.gov.uk
**Applications may not be discussed at meetings due to deadlines and lack of internet connection to allow plans to be viewed
a) Planning applications received
N/178/02266/19 Tetney House No objections
N/178/00061/20 Mansfield No objections consider extra parking
N/178/00104/20 Smith Awaiting comments
N/178/00170/20 Bottomley Awaiting comments
N/178/00163/20 Sirl Awaiting comments
b) Planning decisions received
N/178/01921/19 Golf Club Approved
N/178/02218/19 Pebble Cottage Approved
N/178/02266/19 Tetney House Approved
N/178/02267/19 Tetney House Approved
N/061/02062/19 Casswell Refused
33/20 Parish Council matters
a) Tetney Lock – No report.
b) Village Hall/Toilets – Orsted cleared the car park drain, and have been asked if they could fill pothole outside the toilets. Clerk mentioned that she is still getting contacted by the public trying to book the hall and suggested a website with on line booking facility and a back-up booking system.
c) Cemetery, Chapel and Jubilee Gardens – Contractor has confirmed no price increase for coming year, Cllr Hill proposed to renew contract, seconded by Cllr Hotchin, all in favour. Headstone approval for Kirk. Quotes received for removal of remaining mound, levelling and grass seeding for £640 and £555. Vote taken, second quote to be actioned. Jubilee gardens trees to have programme of work undertaken. Quotes to be sought. New Union Jack flag to be purchased.
d) Allotments – Rent letters sent out. 1 full plot and 2 half plots still to be renewed.
e) Footpaths, roads, trees, lighting and fly tip – Mobile interactive speed sign sold to another Parish Council, to approach North Cotes for joint ownership of new sign with funding help from the Councillor grant in April. Staves Ct to Cedar Park dyke cleared. Clerk to report dead tree outside Keibarr, Town Rd. Truncated light column outside 21 Fourways to be reported.
f) Dog foul, litter bins, benches and notice boards – No report.
g) Correspondence and website – All agreed to purchase 100 stamps. Current website to be discontinued, new website hosted by LCC will be effective from March 2020. Clerk to attend website training on 13th March. Parish Councillors asked to judge World Book Day competition at School. Orsted holding an Archaeological finds day at Bannatyne Health Club, Humberston Ave, 23rd March, 2pm – 7pm.
34/20 FINANCIAL REPORT
Financial matters
a) Expenses accrued in Jan/Feb 20 (paid 13/2/20 unless otherwise stated)
Clerk’s salary £ 530.50p
Clerk’s expenses £ 76.22p
Caretaker £ 200.00p
Nest Pension £ 76.67p (paid 4/2/20)
St John’s Chapel Room Hire £ 17.00p
Village Hall Christmas Fair hall hire £ 30.00p
b) Receipts
Allotment holders Rent x11 £ 220.00p
c) Bank Balance
Treasurer’s Account 793 £ 4,976.53p
Business Money Manager Account 386 £ 8,160.29p
Money Market Account 113 (former NS&I) £ 13,935.89p
Proposed by Cllr Hill and seconded by Cllr Lukehurst. ‘These sums be paid’.
Carried unanimously
35/20 Extraordinary items (for information purposes only)
36/20. Next Agenda
Laptop purchase, Jubilee Gardens tree work
37/20 Future dates,
Thursday 12th March 2020
Thursday 9th April 2020 - cancelled
Thursday 14th May 2020 –AGM ,
Thursday 11th June 2020, in the Chapel school room at 7.30pm
38/20. COUNCIL’S OPTION OF CLOSED SESSION
Council decided not to go into closed session. Meeting finished at 9.05pm.