January 2019 Minutes
MINUTES OF A MEETING OF TETNEY PARISH COUNCIL
Held on the 10th January 2019 at Tetney Village Hall
Present: - Councillors:
S. McMillan (Chair)
Y. Fletcher
T. Hill
B. Holden
P. Hotchin
S. Booth (Clerk)
Public: - 2
1/19 CHAIR’S REPORT
• Cllr McMillan welcomed the Councillors and public to the meeting. He outlined where Fire exits and extinguishers were situated, where to assemble in an emergency, that the building was a “No smoking” establishment and that the Council policy folder was available at the rear of the room.
2/19. APOLOGIES
• Apologies were received in advance from Cllr Winslow, Cllr Lukehurst, District Cllr Watson and County Cllr McNally due to other commitments. Cllr Powell was absent. Proposed to accept apologies by Cllr Hill, seconded by Cllr Fletcher. All in favour. Resolved to accept.
3/19. DECLARATION OF INTERESTS
a) To record declarations of interest by any member of the Council in respect of the agenda items listed below. Members declaring interests should identify the agenda item and type of interest being declared. Cllr Holden- item 5/19
b) To note dispensations given to any member of the Council in respect of the agenda items listed below. As per constitution dispensation given to all Cllrs for item 10/a, Cllr Holden – item 5/19
4/19. MINUTES OF THE PREVIOUS MEETING
• Had been previously circulated. It was proposed by Cllr Fletcher and seconded by Cllr Holden to accept the Minutes. Resolved to accept minutes. These be adopted as a true record’.
5/19. OPEN FORUM
Presentation given by Orsted re Hornsea project 2 off shore wind turbines. Hornsea project 1 nearly complete, outstanding community commitments to be finished eg. road reinstatement. Project 2 substation work at Killingholme to begin April 2019, cabe route to be parallel to project 1 cables although using a cable pull method for project 2 rather than open trench for project 1. All work should be completed by end of 2019. Planning permission to be sought for using Beam Station as base for offices, mess hall and small amount of equipment. Most supplies to go direct to site via land road through fields as with project 1. VolkerInfra UK to be principle contractor. Security will be increased and improved at Beam Station. Several badger sets and crested newts on the cable route will be worked around. Community information events to be promoted, Sth Killingholme on 30th Jan, Waltham Golf Course on 4th Feb 12.30- 6.30pm, Tetney Golf Course on 5th Feb 12.30 – 6.30pm.
6/19. CLERK’S REPORT ON MATTERS OUTSTANDING
• Invited Victoria Atkins MP to Christmas Fair.
• Reported fly tip at recycle centre. (ref ELC 1767079)
• Reported Chapel Rd drain blocked. (Ref 341159)
• Amended Standing Orders to include electronic payments.
• Contact planning/Highways re Toll Bar roundabout.
• Researched quotes for waste removal at cemetery.
• Cancel December meeting at with Village Hall.
• Draft precept figures.
7/19. TO RECEIVE REPORTS FROM REPRESENTATIVES FROM OUTSIDE BODIES
a) ELDC – No report.
b) LCC – No report.
c) Outside representatives – FOTPS made £1600 from their Christmas fundraising activities.
8/19 PLANNING MATTERS
*All applications comments are available to view at www.e-lindsey.gov.uk
**Applications may not be discussed at meetings due to deadlines and lack of internet connection to allow viewing of plans.
a) Planning applications received
N/178/02252/18 Plot 11 Holton Rd No objection
N/178/01776/18 Golf Club No objection
N/178/02422/18 Mr Bridges No objection
N/178/02376/18 5 Church Lane No objection
N/178/02368/18 Golf Club No objection
N/178/02485/18 Mr Owen Turning circle, drainage.
N/178/02454/18 Mrs Harvey No objection.
b) Planning decisions received
N/178/01612/18 Tetney Oil Terminal Approved
N/178/01959/18 PG Ingoldby & Son Approved
N/178/01776/18 Golf Club Approved
N/178/02252/18 Plot 11 Holton Rd Approved
9/19. CORRESPONDENCE
ELDC - Data Protection training
LCC - Meeting with Highways portfolio holder invite.*
*Clerk to arrange meeting, to discuss Station Rd speed limit extension and gritting, Holton Rd footpath and road, Westlands Ave road surface. Cllr Fletcher, Cllr Hill and Cllr Hotchin to attend.
10/19 Parish Council matters
a) Precept – Precept debated. £17750 proposed by Cllr Fletcher, seconded by Cllr Holden, 3 in favour, 2 against.
b) Tetney Lock – No report.
c) Village Hall/Toilets – No report.
d) Cemetery, Churchyard and Jubilee Gardens – Cemetery fees were reviewed and increased, proposed by Cllr Hill, seconded by Cllr Fletcher. Updated fees to be circulated to funeral directors and website. Additional rules to be added to regulations.
Headstone application to be return to Co-op with instructions for more information and to be on correct application form.
Cllr Fletcher to get quotes for willow tree surface roots to be removed with a view to resurfacing and making path safe again.
e) Allotments – Rent letters to be sent end of January.
f) Footpaths, roads, trees, lighting and fly tip – Market Place island has been repair by Orsted (Dong), letter of thanks has been sent. Grit bins being stored on Clerk’s drive until LCC supply free bag of grit via Mutual aid self -help scheme, County Cllr has been asked to look into why the free bag have not arrived yet 3 months after applying for it.
Clerk to write to Wells plant hire regarding the mud on Station Rd and the footpath and the verges need to be reinstated.
Cllr Fletcher has reported potholes on Holton Rd, Cllr Holden reported the potholes had been filled on Inghams Lane but not to a good standard.
g) Dog foul, litter bins, benches and notice boards – Cllr Fletcher to circulate research on new notice boards.
h) Police matters and website – Website to be updated. Cllr ill and Cllr Lukehurst attended Police area meeting. Tetney is in the top 3 worst areas for burglaries.
i) Christmas Fair – Positive comments received. School choir singing outside pub rather than under tree was well liked. Panto characters were very popular and Cllr Fletcher to try to engage them again for this year’s fair. Clerk to book hall for Sat 30th November.
j) Special dispensation for Cllr Winslow until May 2019 – Approved by all Cllrs.
k) To discuss extension to 30mph zone on Station Rd – To be discussed with Highways portfolio holder at meeting on 29th Jan.
l) To discuss moving February meeting to 7th Feb at the Chapel. – Due to Cllrs being unavailable on 14th Feb, Cllr McMillan proposed moving meeting to 7th Feb at the Chapel, seconded by Cllr Fletcher, all in favour.
Cllrs discussed moving to the Chapel permanently due to parking issues in the summer months at the hall and lack of heating in the winter, the Parish Council also have a duty to meet at the cheapest place possible. The school head teacher has also offered the school hall for extraordinary meetings in needed. Cllr Hill proposed moving to the Chapel, seconded by Cllr Fletcher, All in favour. Clerk to email hall booking secretary informing her the hall is no longer required.
11/19 FINANCIAL REPORT
Financial matters
a) Expenses accrued in Nov/Dec 18/Jan19 (paid 10/01/19) unless otherwise stated)
Clerk’s salary £ 488.96p
Clerk’s expenses £ 105.00p
Clerk’s salary (Dec) £ 613.70p (paid 13/12/18)
Caretaker £ 200.00p
Caretaker (Dec) £ 200.00p (paid 13/12/18)
Nest Pension £ 85.00p
TVH&PFA Hall Hire £ 180.00p
Anglian Water Allotment £ 91.84p (paid 14/12/18)
Anglian Water Toilets £ 45.22p (paid 14/12/18)
Eon Toilets £ 26.02p (paid 16/12/18)
b) Receipts
Mrs Parr Burial Plot £ 1250.00p
HSBC Money Market £ 40.05p
c) Bank Balance
Treasurer’s Account 793 £ 5,042.58p
Business Money Manager Account 386 £ 10,135.78p
Money Market Account 113 (former NS&I) £ 13,812.95p
Proposed by Cllr Hill and seconded by Cllr Hotchin. ‘These sums be paid’.
Carried unanimously
12/19 Extraordinary items (for information purposes only)
Clerk to attend Excel training course in March.
13/19. Next Agenda
14/19 Future dates,
Thursday 7th February 2019
Thursday 14th March 2019
Thursday 11th April 2019, in the Village Hall at 7.30pm.
15/19. COUNCIL’S OPTION OF CLOSED SESSION
Council decided not to go into closed session. Meeting finished at 9.30pm.