ACM May minutes - DRAFT
Minutes of the Annual Council meeting of Tetney Parish Council.
Held on 14th May 2026, held in St. John's Chapel school room at 7.30pm.
Present:- Councillors: R. Coles S. McMillan Y. Fletcher M. Anderson J. Kerman A. Moorby R. Lukehurst T. Evans
Clerk: S. Booth
Public: 5
1. Election of Chair
Cllr Coles was nominated, proposed by Cllr McMillan and seconded by Cllr Fletcher for the position of Chair. All in favour. Cllr Coles accepted the position. Resolved for Cllr Coles to be Chair.
2. Declarations of Acceptance of Office
Cllr Coles signed the Declaration of Office for Chair.
3. Chairman's Welcome and Apologies received
The Chairman welcomed everyone to the meeting and explained it was a no smoking building and where the fire exits are. He thanked everyone for voting for him and thanked Cllr McMillan for the last 10 years as Chair.
Apologies were received from Cllr Winslow due to work commitments, all in favour to accept apologies. Resolved to accept the apologies.
4. Election of Vice Chair
Cllr McMillan was nominated, proposed by Cllr Coles and seconded by Cllr Fletcher for the position of Vice-Chair. Vote taken, 7 in favour, 1 abstain. Cllr McMillan accepted the position. Resolved for Cllr McMillan to be Vice Chair.
5. Minutes of the last meeting held on 13th May 2025.
Minutes had been previously circulated. Cllr Anderson proposed and Cllr Kerman seconded accepting the minutes as a true and accurate recording of the meeting. All in favour, resolved to accept minutes.
6. Members Code of Conduct.
The Code of Conduct adopted in 2012 was re-issued. Cllr Evans proposed to accept, seconded by Cllr Lukehurst. All in favour to accept Code of Conduct. Resolved to accept Code of Conduct.
7. Annual Review of policies.
All council policies were circulated prior to the meeting and reviewed by Councillors. Cllr Moorby proposed and Cllr Lukehurst seconded accepting all policies. All in favour. Resolved to accept all policies.
8. Programme of meetings.
Cllr Fletcher proposed and Cllr Evans seconded keeping the meeting schedule the same as previous year, second Thursday of the month at 7.30pm in St. John's Methodist Chapel schoolroom, with no meetings held in August or December. A new format with the public open forum being held before the formal council meeting to begin at 7.15pm from the May meeting. All in favour. Resolved to keep meeting schedule the same.
Meeting closed at 7.35pm.
9. Open forum.(10 minutes)
Residents questioned the reasoning behind changing the format of the meetings to having the public section before the formal meeting - it was explained that the new format was implemented to fall in line with the majority of Parish Councils nationwide and to distinguish between the open public session and the formal parish council meeting. The need for a "matters arising from previous minutes" agenda item was asked for - it was agreed that this was a good idea moving forward. The Clerk's minutes were criticised for not being detailed enough.
Meeting closed at 7.55pm